Back at the start of September I wrote about LARP Finances and some ideas regarding managing the rising costs of running a LARP. Click here if you’d like to read the original article. This piece led to members of the Google+ LARP generating their own ideas. These are intelligent and helpful ideas. In addition give us a little more insight into US an Canadian Larp. I’ve collected them here for you. Have a read. They are interesting.

Katherine M.
4 Sep 2015

In US campaign style larps, there are often means by which people can donate time/items/money to the game in exchange for in-game perks such as extra XP, additional between-game actions, etc. This helps offset some of the costs

Francois Labrecque
4 Sep 2015

In Quebec (Canada), the prices haven’t really increased in 20 years. It used to be 35-40$ for a week-end event, and it is still the norm today (although it’s now 40-45$).

That puts a lot of pressure on the organization to produce something of quality with less money.

Mike Haffey
4 Sep 2015

Also coming from a US campaign Larp view.

One of the expenses mentioned was food. The organization I am involved with has mostly eliminated food provided by the game and instead has put the onus of food onto the players.

In our sci-fi setting we have on group that provides breakfast for in-game currency. Another group runs an in game bar and provides pub food throughout the weekend, also for in-game currency. In place of a Saturday night “feast” we do a pot luck dinner (which is a community builder and often leads to much better food than if the game had to cook for 50 – 75 people).

Our fantasy setting is similar, however they do provide a Saturday night feast and have a separate charge for that (approx $10 US).

William Curtis
4 Sep 2015

Increase in-game perks and explain a small cost increase. (one LARP I worked with did Goodie Bags, 1 free with -Pre-Reg and $5 for each extra – Worth 5 gold or more in game items (potions all the way to a rare random Magic Weapon)
Charge for Food
Snack Bar (2-3x cost for sales)

Geoffrey Fortier
4 Sep 2015

Rising costs are a concern for a lot of LARPs here in the States, particularly the weekend event style that rent state parks complete with cabins, lodges and bath houses. It does create a higher financial barrier for some players, and it probably deters some completely new players (though “introductory rate” for new players’ first event probably helps this a lot).

– Some groups have shifted more to “camp over” or “one day” style events so they can utilize less expensive site (though with the trade off of fixed structures and facilities).

– Some of the above become fundraising game events in effect. Because they cost less than a larger/longer they can actual turn a small profit, which can then be used to defer the ticket cost of larger/longer events.

– Outsourcing some of the more costly elements like “feast” or other meals to players that wish to run it for “in game”, “out of game” compensation (or some combination of both).

– For organizations with lots of physical asset; using volunteer transportation and storage for props, weapons, etc to save storage unit fees and truck rentals.

– Donations of materials, time and skills helps, particularly with boffers and costumes, neither of which it seems a LARP can have too many of. 🙂 – I’ve seen a few groups try to run auctions and get sponsorship, though I’m not sure how successful those have been.

The method of selling in-game assets or even in-game opportunities has been a touchy one with many groups, where the difference in “recreational’ income of players can vary greatly.

Jeremy Springfield
6 Sep 2015

Claus Raasted sent a video about Larp Tourism to NELCO 2015. He covers the increase in cost for larp from a different point of view. Instead of keeping larp costs low, he discusses increasing the costs (and quality of larps). This turns them into showcase larps which attract people from all over the world, on holiday, creating larp tourism. The video is a good look at a very different reason why larp costs/prices might increase.

The image for this post comes from Flickr User – Pictures of Money

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